Leave request

Leave management made simple

Manage leave requests, holiday pay and roster planning without worrying about the hundreds of payment types.

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Features

Don’t spend more time thinking about leave than your employees

With TimeFiler, managing employee leave is centralised, simple to use and streamlined.

No matter the leave type, we’ve got you covered

TimeFiler is built to work with and recognise variable rosters, public holidays, complex leave types and project accruals. By automatically determining employee leave entitlements (based on your employee’s work relationship), TimeFiler takes away the stress of trying to keep up with complex leave requirements.

Easy for employees, easier for you

Using TimeFiler, employees can simply review their roster, select the dates they want off, and our web application will calculate exactly how it should be paid out. Accessible from any device, employees can check their entitlements from within TimeFiler and be confident in their leave allotment.

Approve leave without wading through timesheets

As a manager, staying on top of employee leave requests can be difficult. TimeFiler lets you review leave requests in the context of your team’s upcoming roster, where you can see the immediate impact of a leave request. The system also relies on approval from all relevant managers, so the final decision is always in your court.

Smart leave management and rostering

Deciding who is covering a shift and delegating weekly work hours is a time-intensive and often personable task, which can result in some resentment. TimeFiler circumnavigates this, letting employees enter the days they are away and their work availability, after which it automatically finds the best roster while calculating leave costings. So, regardless of the complexities, you can ensure you’re allocating the right amount of time and pay to each employee.

Reduce leave liability and boost workplace morale

Excessive leave entitlement can lead to a burnt-out, unproductive workforce. Take care of your team by encouraging holidays while ensuring requested leave is fair and accurate. With our KPI dashboard, you and your team can monitor future leave entitlements based on current rosters and planned leave.

What people are saying about TimeFiler

New Zealand Aviation Security Service

All 800 employees moved from paper to online timesheets. Big training job? Not at all.

"I don’t consider myself a computer whiz, but you don’t need to be to operate TimeFiler. A few clicks and you are finished."

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Environment Southland

A time for change

"Working with TimeFiler was great. I half joked during the online demonstration we had on Thursday about them being on-site on Monday morning, and they were!"

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St. John

Previously spent 3-4 hours on paper timesheets. Now the job is done within one hour.

"Even staff I thought weren't computer savvy could use TimeFiler."

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Tweed Shire Council

Reduced number of enquiries to chase up

“The fact that the application is device-agnostic is excellent”

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Put the simple back into leave management

TimeFiler can help you get back on track with leave requests and entitlements for the whole team.

Have a chat with us to find out more

Timefiler leave requests form mobile mockup

Frequently asked questions

Do my employees need to specify the exact hours they are requesting off each day?

No, your employees only need to enter the date range they would like off, and TimeFiler will automatically check for rostered days and public holidays, paying them accordingly. If the employee’s roster changes before that time, the leave request will automatically adjust to fit the new roster.

What happens if my employee requests leave but has a midnight shift leading into a public holiday?

TimeFiler can work with you to easily manage employees who work past midnight into and out of a public holiday. We’ll help you determine exactly what conditions should be applied, including where the employee takes leave on a shift rostered into or out of a public holiday.

Can I import leave balances from my payroll?

Yes, all leave balances are automatically imported from your payroll, so you don’t need to double up on the data entry.

Can employees automatically request leave to be taken equally from various leave types?

Yes. Some customers arrange with their employees for leave to be paid equally from different leave types, such as time in lieu, rostered days off, alternative holidays, and annual leave. With TimeFiler, employees don't even have to tell you which leave types to pay out — they simply request 'Leave', and TimeFiler automatically deducts from each leave balance accordingly.

Leave management made simple

Don’t spend more time thinking about leave than your employees