Key TimeFiler benefits
- Saves time by reducing manual timesheet entry.
- Improves costing with accurate job code tracking.
- Enables better reporting through real-time data.
- Supports mobility with geofencing and flexible rules.
The problem
ONB used to spend a significant amount of time manually entering and chasing up timesheets. Both managers and employees were spending too much time on their timesheets each week as opposed to focusing on productive work. Managing and tracking ongoing jobs was also more difficult. Time allocation allocated was only visible on a weekly basis.
This process meant that there was the possibility of an average of 15 minutes a day misallocated per staff member.
Clearly, something had to be done to move ONB beyond the handwritten timesheets and Excel documents that were causing the issues. By doing so, ONB also stood to gain greater returns on their projects with increased time management, more accurate job costings, and improved reporting metrics.
About ONB
ONB (O’Neill & Brown) Group is a commercial service subcontractor for the hydraulic, electrical, and fire services trades. They currently have multiple trading entities and divisions, including contractor-based commercial and residential work, services design, and a service division for post construction maintenance.
Over the last several years, ONB has experienced significant growth, which has changed its need for time and attendance management software. This latest growth stage led them to select TimeFiler to take care of their timesheet requirements.
Another key feature has been the ability to clock in and out using TimeFiler’s geofencing feature. This lets ONB more accurately monitor productivity levels and ensure WHSE (Workplace Health, Safety and Environment) requirements and compliance.
Submitting and reviewing leave can also be done more easily through TimeFiler, helping forecast upcoming rostered leave from team members who can sometimes float between managers.
Taken together, these features have saved as much as half an hour a day per manager. The dynamic ONB workforce can also switch between jobs and sites regularly with ease and take only a few simple screen taps to complete.
The TimeFiler experience
Prior to TimeFiler, employees were often recording whatever job number they thought was right, leading to costings going to the wrong place or incomplete timesheets.
Active jobs now update every six minutes, making it easier to see the actual hours worked by employees. The digital reporting system gives ONB access to time-tracking data they couldn’t access before. As Jessie and Alicia like to say, “the business runs on data.” With better data, ONB can manage job costs more effectively, leading to higher returns and clearer insights into completed work.
In terms of their staff, TimeFiler has proved to be a comprehensive and reliable system, one manager who previously hated timesheet management and approvals became one of the leading advocates of the TimeFiler system. Leave requests can be seen well in advance, meaning fewer disruptions or misunderstandings around the time taken.
Australia
1300 652 660
New Zealand
0800 846 334
info@timefiler.com
AW Fraser
AW Fraser is a leading supplier of bronze and brass components worldwide, exporting 98% of its goods to Australasia, Asia, Europe, America, and the Middle East.
"We didn’t upgrade the payroll system in the end because TimeFiler has the brains; it can bolt into any payroll system we want.”
Port Taranaki
Port Taranaki, off the coast of New Plymouth, is a busy port dealing in shipments from petrol chemicals to logs, fertilisers, feeds and more.
“I’d recommend it, especially if someone is using Datacom as a sister app. [TimeFiler] reduces leave issues and how leave is managed.”
CityFitness
CityFitness has been on a mission to support and inspire Kiwis on their individual fitness and health journeys for over twenty years.
“Yes! Obviously, we’ve used it for so long, so it’s hard to talk about what we did before. But other than the fact that TimeFiler itself is awesome, the team can customise the app to your needs and dealing with them is always so easy. I’ve never felt that when I’ve contacted them, they’re not interested in listening to what I’ve had to say and have always presented a solution for going forward.”
New Zealand Aviation Security Service
All 800 employees moved from paper to online timesheets. Big training job? Not at all.
"I don’t consider myself a computer whiz, but you don’t need to be to operate TimeFiler. A few clicks and you are finished."
Environment Southland
A time for change.
"Working with TimeFiler was great. I half joked during the online demonstration we had on Thursday about them being on-site on Monday morning, and they were!"
St. John
Previously spent 3-4 hours on paper timesheets. Now the job is done within one hour.
"Even staff I thought weren't computer savvy could use TimeFiler."
Tweed Shire Council
Reduced number of enquiries to chase up.
“The fact that the application is device-agnostic is excellent”