Timesheets

Smart timesheet tracking at your fingertips

Optimise your time tracking with an automated, adaptable solution built for any business and every day of the year.

Timefiler mockup
Features

Design your own interactive, adaptable timesheets

With our automated, easy-to-use system, you can have your entire team fill out their timesheets in minutes.
Seamless integration with your payroll

Configurable timesheets that almost complete themselves

TimeFiler actively helps users finish their timesheets quickly and accurately by filtering lists, showing warnings, using terms and/or labels specific to them and showing only the fields they need to complete.
Our timesheets can be configured to suit different employee profiles, so that they’re relevant to every user. In fact, we make it a doddle by adapting the forms, rules and warnings to suit.

Increased accuracy with one point of entry

Reduce human error with an automated system that does the hard yards for you. Our real-time processing checks all data and immediately notifies the user of potential errors. Smart timesheets review potential mistakes, prompting users with tips, warnings and highlighting errors so that getting it right is a breeze.

Seamlessly integrate with your current payroll

With TimeFiler, starting from scratch with your payroll is not necessary. Our web application is compatible with virtually any payroll system, meaning an effortless, easy transition that works around you. Slotting neatly into your current payroll and other business processes, TimeFiler gives you the best of both worlds with modern, industry-standard integration tools.

Transparent payment calculations and award interpretation

Avoid confusion around holiday pay or leave requests with a system that helps your employees understand how they’re being paid. With real-time payment tracking, you can automate the calculation of any condition and review payments from within the timesheet. Intuitive calculations allow total transparency across the board while award interpretations are applied automatically.

What people are saying about TimeFiler

The TimeFiler Process:
Never the same application twice

Reduced number of enquiries to chase up

“The fact that the application is device-agnostic is  excellent”

The TimeFiler Process:
Never the same application twice

Reduced number of enquiries to chase up

“The fact that the application is device-agnostic is  excellent”

The TimeFiler Process:
Never the same application twice

Reduced number of enquiries to chase up

“The fact that the application is device-agnostic is  excellent”

The TimeFiler Process:
Never the same application twice

Reduced number of enquiries to chase up

“The fact that the application is device-agnostic is  excellent”

Port Taranaki

Port Taranaki, off the coast of New Plymouth, is a busy port dealing in shipments from petrol chemicals to logs, fertilisers, feeds and more.

“I’d recommend it, especially if someone is using Datacom as a sister app. [TimeFiler] reduces leave issues and how leave is managed.”

CityFitness

CityFitness has been on a mission to support and inspire Kiwis on their individual fitness and health journeys for over twenty years.

“Yes! Obviously, we’ve used it for so long, so it’s hard to talk about what we did before. But other than the fact that TimeFiler itself is awesome, the team can customise the app to your needs and dealing with them is always so easy. I’ve never felt that when I’ve contacted them, they’re not interested in listening to what I’ve had to say and have always presented a solution for going forward.”

New Zealand Aviation Security Service

All 800 employees moved from paper to online timesheets. Big training job? Not at all.

"I don’t consider myself a computer whiz, but you don’t need to be to operate TimeFiler. A few clicks and you are finished."

Environment Southland

A time for change

"Working with TimeFiler was great. I half joked during the online demonstration we had on Thursday about them being on-site on Monday morning, and they were!"

St. John

Previously spent 3-4 hours on paper timesheets. Now the job is done within one hour.

"Even staff I thought weren't computer savvy could use TimeFiler."

Tweed Shire Council

Reduced number of enquiries to chase up

“The fact that the application is device-agnostic is excellent”

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Port Taranaki

Port Taranaki, off the coast of New Plymouth, is a busy port dealing in shipments from petrol chemicals to logs, fertilisers, feeds and more.

“I’d recommend it, especially if someone is using Datacom as a sister app. [TimeFiler] reduces leave issues and how leave is managed.”

CityFitness

CityFitness has been on a mission to support and inspire Kiwis on their individual fitness and health journeys for over twenty years.

“Yes! Obviously, we’ve used it for so long, so it’s hard to talk about what we did before. But other than the fact that TimeFiler itself is awesome, the team can customise the app to your needs and dealing with them is always so easy. I’ve never felt that when I’ve contacted them, they’re not interested in listening to what I’ve had to say and have always presented a solution for going forward.”

New Zealand Aviation Security Service

All 800 employees moved from paper to online timesheets. Big training job? Not at all.

"I don’t consider myself a computer whiz, but you don’t need to be to operate TimeFiler. A few clicks and you are finished."

Environment Southland

A time for change

"Working with TimeFiler was great. I half joked during the online demonstration we had on Thursday about them being on-site on Monday morning, and they were!"

St. John

Previously spent 3-4 hours on paper timesheets. Now the job is done within one hour.

"Even staff I thought weren't computer savvy could use TimeFiler."

Tweed Shire Council

Reduced number of enquiries to chase up

“The fact that the application is device-agnostic is excellent”

Streamline time tracking, starting today

Automated, easy to use, and designed to cater to your every need. It’s simple, really.

Talk to us and become our next success story
Streamline time tracking, starting today
timesheet frame

Frequently asked questions

Can I customise TimeFiler’s timesheets to suit my business setup?
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Of course — all our timesheets are completely altered. You can format them to suit your employee/client time-tracking requirements, change your layout, or add and remove columns such as leave time, time spent travelling, work area, additional notes, etc. Whatever your specific requirements, we’ll help you with the initial setup.

Can I add a timeclock to my timesheets to automatically capture employee attendance?
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Yes, we can source data from pretty much any time source, such as point-of-sale systems, face recognition clocks, fingerprint scanners, or swipe cards. All we need to start a timeclock is a source to extract the employee identifier and the date and time they 'clocked'. It’s all automatically integrated with TimeFiler so that managers can see at any time who is on-site and review exceptions such as early, late, absent and so-on.

Can I enter timesheets for a specific group of employees on a single screen?
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Yes, you can. This is a very efficient way of recording work for a group of employees and has been used by clients to capture attendance for sports teams, fruit pickers, and other activities where a group of employees are working on similar tasks.

Can I configure timesheets to show the payments employees will earn?
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Yes. As users complete their timesheet, the payments are updated in real-time (along with validation warnings) so that users can immediately see how they will be paid. This includes public holidays, overtime, and any other anomalies.