Financial Controller Eileen Zang knew that getting more fax machines, phone lines and hiring more staff was not the cost effective answer, and recommended that Claudine investigate an online timesheet solution that she had come across called TimeFiler.
She says, “What we needed was an online solution similar to our manual timesheet system, and one that is easy to use. Some of our shop people are not very skilled on the computer, and we would rather they spent their time selling shoes to customers than having to enter their timesheets online.
“What first appealed to me about TimeFiler was that it integrates with MYOB. I also liked the customer case studies and testimonials on their website, so I spoke to one of their customers Overland Shoes in Auckland. Overland has a similar structure to Ziera and they are very happy with TimeFiler. The software is also similarly priced to the alternative we looked at, and their team are very experienced and knowledgeable about payroll.”
“We've got a lot of complex rules around wages, leave, and it's all automated now.”
Claudine says, “With so many staff and stores, we wanted something simple. We looked at another timesheet option, but it wasn’t suitable as staff had to always enter their times from scratch. TimeFiler was better because our permanent roster would be automatically generated into both the weekly roster and the current timesheet for the fortnight.”
While Claudine liked that TimeFiler was recommended by a large payroll company, she was apprehensive about how much work was needed to adapt it to their situation. She says, “We’ve got a lot of complex rules around wages, leave, and so on, and I was unsure if TimeFiler could be adapted to meet our needs. But as soon as we saw the demo I saw how easily we could adapt it. And then when we started the process it all seemed quite smooth. Jo was really helpful, as she understands a lot of the payroll side.”