Automatic, real-time award interpretation

TimeFiler
Menu

Showing how an employee will be paid, costed or billed - while the user completes the form - has a dramatic impact on payroll queries and retrospective adjustments. Think of your most complex, time-consuming payment calculation and talk to us - we'll show you how it can be automated in TimeFiler.

Payment calculation

Each timesheet and roster layout can be configured to show the payments the employee will earn. As the user completes a form, the payments are updated in real-time (along with validation warnings), so that users can immediately see how they will be paid. In the Australian retail example below the employee is on a waged contract, incurring extra penalties (higher than ordinary payment) for working outside normal business hours, along with overtime and various allowances.

The user is simply required to enter what the user did ... 

(Note the yellow warning to denote overtime has been incurred. More about warnings here.)

... which is all that TimeFiler requires to calculate their complete schedule of payments

Our job is to work with you to understand exactly how your employees' payments are calculated. Together we will define groups of employees with common terms and conditions, scope the rules that determine their payment and then configure these in your TimeFiler system. You won't believe how simple the system becomes for all users, as they see exactly how they will be paid, and the warnings ensure that the information they enter in is correct.

Working past midnight

Many of our customers staff a 24/7 operation, with employees working past midnight. It's easy for users to enter this into TimeFiler - times after midnight are simply denoted with a + to indicate that they fall on the following day. And, of course, the business rules know exactly how to pay these shifts, whether the next day is a weekend day, public holiday or any other scenario.

Costing

In addition to calculating payment, TimeFiler can also automatically cost your employees' payments to the cost centres which incurred them. Your uses can either select a cost centre directly, or the cost centre can be derived from the information entered on the timeshet. For example, the cost centre might be built up in parts from the Work Area selected, the employee's Position and the nature of the payment. It's all completely automated.

The same principle applies to pay rates - your roster and timesheet layouts can be configured to allow users to choose a specific pay grade, or to determine it based on the position the employee is working, location they are working in, or any other attribute.

Filtering lists

Many customers include one or more picklists on their roster and timesheet layouts, for users to select items such as the work area they were working in, cost centre, job, activity, department and many other options (all of which can be re-labelled according to your requirement). We don't expect users to scroll through long lists (some of our customers have over 100,000 active jobs to select from), so your users can simply start typing in the code or part of the description, and the list is automatically filtered to match. 


You might also choose to filter the lists displayed to each user. In the example below, the list of Work areas the employee can select from is limited to stores in Victoria.

Alternatively, you could let users select from all stores in a region, but apply a yellow warning to time worked in a store that is a long way from the employee's default. It's all part of making the system easy and efficient for you and your users.

Some Special Examples

Here are just a few scenarios TimeFiler addresses for customers, saving a huge amount of time in the payroll process.

Timesheets:Piece rate

Piece rate

If you pay piece rate, you'll love TimeFiler. Our business rules will automatically calculate the higher of piece rate or minimum wage, applying a top-up as necessary.

Timesheets:On-call and call backs

On-call and call backs

Some of our customers have very complex requirements for on-call and call back payments, with minimum hours payable, special conditions for multiple call-backs, and different payment terms depending on the time and day worked.

Timesheets:Public Holiday entitlement

Public Holiday entitlement

TimeFiler knows when public holidays fall, so that payment can be automatically calculated, and can even automatically decide whether a weekend public holiday should be observed on the weekend or on a following weekday.

For our New Zealand customers, it can also look back at past timesheets to determine whether the employee is entitled to a public holiday payment (or accrual of an alternative day).

Timesheets:Apply Loading or Penalty to Leave payment

Apply Loading or Penalty to Leave payment

For our Australian customers, calculating whether to pay leave loading or penalties when annual leave is taken can be a real headache. You'll be amazed at how TimeFiler can completely automate this and also clearly show employees and their managers exactly why a particular payment was applied.

Book a presentation with us now about your complex payment, costing or calculation scenarios, and we'll show you how they can be automated in TimeFiler.