Showing how an employee will be paid, costed or billed - while the user completes the form - has a dramatic impact on payroll queries and retrospective adjustments. Think of your most complex, time-consuming payment calculation and talk to us - we'll show you how it can be automated in TimeFiler.
Many customers include one or more picklists on their roster and timesheet layouts, for users to select items such as the work area they were working in, cost centre, job, activity, department and many other options (all of which can be re-labelled according to your requirement). We don't expect users to scroll through long lists (some of our customers have over 100,000 active jobs to select from), so your users can simply start typing in the code or part of the description, and the list is automatically filtered to match.
You might also choose to filter the lists displayed to each user. In the example below, the list of Work areas the employee can select from is limited to stores in Victoria.
Alternatively, you could let users select from all stores in a region, but apply a yellow warning to time worked in a store that is a long way from the employee's default. It's all part of making the system easy and efficient for you and your users.
Some Special Examples
Here are just a few scenarios TimeFiler addresses for customers, saving a huge amount of time in the payroll process.
If you pay piece rate, you'll love TimeFiler. Our business rules will automatically calculate the higher of piece rate or minimum wage, applying a top-up as necessary.
On-call and call backs
Some of our customers have very complex requirements for on-call and call back payments, with minimum hours payable, special conditions for multiple call-backs, and different payment terms depending on the time and day worked.
Public Holiday entitlement
TimeFiler knows when public holidays fall, so that payment can be automatically calculated, and can even automatically decide whether a weekend public holiday should be observed on the weekend or on a following weekday.
For our New Zealand customers, it can also look back at past timesheets to determine whether the employee is entitled to a public holiday payment (or accrual of an alternative day).
Apply Loading or Penalty to Leave payment
For our Australian customers, calculating whether to pay leave loading or penalties when annual leave is taken can be a real headache. You'll be amazed at how TimeFiler can completely automate this and also clearly show employees and their managers exactly why a particular payment was applied.
Book a presentation with us now about your complex payment, costing or calculation scenarios, and we'll show you how they can be automated in TimeFiler.