Analyse it


Your roster can be compared to a wide variety of key indicators, including your wage budget, sales targets, required personnel, so that Managers can produce a cost-effective roster that meets operational requirements.

Costing the Roster

The same real-time award interpretation used to determine attendance payments are also used to cost the roster. This ensures that your roster cost is very accurate, and includes all payments whether worked on public holidays, overtime, allowances, shift allowances and penalty payments. The cost is calculated in real time so your users can see what each employee's roster will cost as they enter it.

TimeFiler Roster:Costing the Roster

Sample 1:

Roster compared to budget

This example separates salaried and waged employees for a cost centre, and compares the cost for each group against a budget. Orange highlights a small overrun, red for high and green for running under budget. (Of course, you can set these parameters to be whatever you want.)

TimeFiler Roster:Sample 1

Sample 2:

Comparing actual spend to roster

On this example, note that only significant variances from the budget are highlighted. It's all about making it as easy as possible for your users to do their job.

TimeFiler Roster:Sample 2


Some customers choose to have TimeFiler apply an oncost to reflect the accounting cost of the roster. For example: you might configure these KPI screens to ignore paid annual leave, and instead apply an oncost of 8% to worked time (reflecting the accrued leave liability). Similarly, you can make TimeFiler apply an oncost for ACC/Worker's Compensation, payroll tax, superannuation, long service leave and other costs as appropriate.

TimeFiler Roster:Ensuring the roster is filled

Ensuring the roster is filled

There are lots of ways customers like to display their roster to ensure that obligations are fulfilled. TimeFiler can chart your roster, compare it to required staffing levels and check specific skills requirements are being met. We'll work with you to design the layouts you want and what should be highlighted.

Sample 3:

Roster per hour analysis

This example shows the number of personnel scheduled per hour for a particular work area. Colours are used to highlight each position. In this case, green reflects a low cost resource and red denotes a high cost resource (so managers will want to minimise the orange and red).

The monitoring below ensures that suffucient experienced personnel are present at all times. This can be expanded to ensure, for example, that specific skills are always scheduled (such as at least one first aid qualified staff member). These are just examples of what is possible - call us to talk your requirements.

TimeFiler Roster:Sample 3

Sample 4:

Highlight missing skills

While your users load the roster, TimeFiler can check that the employee has the appropriate skills. Yellow warnings allow the roster user to continue, while red warnings will prevent them from scheduling the employee to the task. (Find out more about our real-time warnings here.)

TimeFiler Roster:Sample 4